Office Smart Lock Access Control for Small Teams

A shared front-door key or a single alarm code passed around a small office has no way to identify who came in, no way to restrict access to business hours, and no way to revoke one person's access without changing it for everyone. As a team grows past a handful of people, this becomes both a security gap and an administrative burden every time someone joins or leaves.

1. Fit a TTLock-compatible lock with keypad and card/fob reader on the main entrance, and on any internal doors that need separate control, such as a server room or stock room.
2. Issue each employee an individual passcode, card, or fingerprint rather than a shared credential. Individual credentials are what makes an audit trail meaningful — a shared code only tells you the door was opened, not by whom.
3. Use a cyclic passcode for regular working hours. A cyclic schedule repeats automatically, for example every weekday between opening and closing time, so employees are not locked out day to day but the door is not accessible overnight or on weekends without a separate credential.
4. Reserve an unrestricted admin credential for whoever manages the office, so opening early, closing late, or handling an emergency does not depend on the standard working-hours schedule.
5. Add a gateway if you need to manage access remotely, such as issuing a credential to a new hire before their first day without being on site.

The main advantage over physical keys shows up at offboarding: deleting a departing employee's credential from the app takes effect immediately, with no need to collect a key or worry that a copy exists somewhere.

• Delete the credential the same day employment ends, ideally before the employee's final hour, rather than waiting for a routine review.
• Check every door the employee had access to, not just the main entrance — an office with several TTLock-compatible locks needs the credential removed from each one individually unless they are managed as a group.
• Review the access log after offboarding to confirm the old credential is no longer producing entry events.
• Keep the audit trail for a reasonable period. Access logs showing which credential opened which door at what time are useful for resolving disputes about after-hours entry or a break-in investigation.

• One shared code for the whole team. This defeats the audit trail and means the entire office needs a new code whenever one person leaves.
• Forgetting internal doors during offboarding. A departing employee's credential may still work on a server room or storeroom lock even after the front door is fixed.
• No unrestricted admin credential. If the only credential is a cyclic, hours-limited one, nobody can get in outside those hours during an emergency.
• Ignoring low-battery warnings on a high-traffic door.An office entrance sees far more unlock events than a home door, so batteries deplete faster and should be checked more often.